Race Check‑In

Race Check‑In streamlines runner registration and on‑site packet pickup. It supports bilingual UI (English/Spanish), digital document signatures, optional selfie/ID capture, and QR‑based completion. Roles include Racers, Organizers, and Admin/Staff.

Key Concepts

Localization

Language defaults from the browser; users can switch via the language selector.
All page text is translated; data from DB/CSV/JSON (e.g., country lists) is not translated.
Emails to racers/organizers/admins use localized subjects and bodies.

Roles

Racer: Registers, completes check‑in steps, receives a QR.
Organizer: Owns events; configures races and requirements.
Admin/Staff: Operates event back office, scans QRs, manages data.

Racer Check‑In Flow

Start: Begin check‑in; email optional for lookup.
Documents: Open, sign, and submit required PDFs (guardian attestation if minor).
ID (optional): Upload front/back ID photos if organizer requires it.
Selfie (optional): Capture or upload a selfie for identity checks.
Details: Provide required personal/emergency info as configured by the organizer.
Done: System generates a QR; show it to staff for fast pickup.

Organizer/Admin

/admin: Admin/Staff landing.
Races: Create/edit races (basics, venue, formats, price tiers, images, required fields).
Documents: Upload PDFs; configure signature placement and zoom.
Fields: Add dynamic data fields (text, date, yes/no, dropdown).
Participants: Import lists; filter/search; edit; export.
Check‑Ins: View details, signed PDFs, selfies/ID, staff checklist; open QR page.
Users: Invite and manage Admin/Staff roles.

Create organizer account (screenshots)

Public landing page. Click Organizer Register.

Organizer/Admin landing at /admin (post-login).

Create organizer start — Start organizer signup. Enter organizer name and email.

Organizer details onboarding — Onboarding: set password and complete business/contact details.

Create race / event (screenshots)

Create race step 1 — Step 1 — Basics: name, date, tagline, description.

Create race step 2 — Step 2 — Dates & schedule: registration windows and check-in availability.

Create race step 3 — Step 3 — Venue: location, start/finish, GPS, course map.

Create race step 4 formats — Step 4 — Formats: add distance/type, caps and cutoffs.

Create race step 5 pricing — Step 5 — Pricing: base currency and price tiers.

Race created confirmation — Race created — landing and admin actions.

Public event landing page — Public event page (viewed by racers).

Admin check-ins list — Admin/Staff Check‑Ins list with search/filters.

Admin check-in details — Check‑In details: profile, documents, checklist, and completion.

Manage documents

Documents list — Upload PDFs and manage document list.

Document editor — Place signature box and adjust coordinates/zoom.

Manage fields

Fields list — Add racer/staff fields with order and required flags.

Add field — Use templates for common fields or create custom options.

Edit field — Edit type (text, date, yes/no, dropdown) and options.

Participants

Check‑in on mobile (screenshots)

Step 1 — Start check‑in — Step 1 — Start: enter email to begin (or continue) check‑in.

Step 2 — Selfie capture — Step 2 — Selfie: capture or upload selfie (fallback to upload if camera is blocked).

Step 3 — Your details: fill required participant fields (name, DOB, contact, etc.).

Step 4 — Documents signing — Step 4 — Documents: sign waivers on the touch canvas; use Clear/Sign buttons.

Step 5 — ID photos — Step 5 — ID: upload front/back of ID if required by the organizer.

Step 6 — Complete & QR — Step 6 — Complete: system generates a QR to present at pickup.

Emails

Racer account: confirmation and password reset links.
Organizer: email confirmation to onboard.
Admin/Staff: invitation with role and set‑password link.

Race Check‑In agiliza el registro de corredores y la entrega de kits en sitio. Soporta interfaz bilingüe (inglés/español), firmas digitales de documentos, captura opcional de selfie/ID y finalización por código QR. Los roles incluyen Corredores, Organizadores y Admin/Staff.

Conceptos clave

Localización

El idioma se toma por defecto del navegador; el usuario puede cambiarlo con el selector.
Todo el texto de la página está traducido; los datos de BD/CSV/JSON (p. ej., países) no se traducen.
Los correos para corredores/organizadores/admins usan asuntos y cuerpos localizados.

Roles

Corredor: Se registra, completa los pasos y recibe un QR.
Organizador: Posee eventos; configura carreras y requisitos.
Admin/Staff: Opera el backoffice del evento, escanea QRs y gestiona datos.

Flujo de check‑in del corredor

Inicio: Comenzar el check‑in; email opcional para búsqueda.
Documentos: Abrir, firmar y enviar los PDFs requeridos (tutor legal si es menor).
ID (opcional): Subir fotos del frente/reverso del documento si se requiere.
Selfie (opcional): Capturar o subir selfie para verificación.
Datos: Proveer información requerida según configuración del organizador.
Finalizar: Se genera un QR; muéstralo al personal para retiro rápido.

Organizador/Admin

/admin: Inicio para Admin/Staff.
Carreras: Crear/editar carreras (básicos, sede, formatos, niveles de precio, imágenes, campos requeridos).
Documentos: Subir PDFs; configurar ubicación de firma y zoom.
Campos: Agregar campos de datos dinámicos (texto, fecha, sí/no, desplegable).
Participantes: Importar listas; filtrar/buscar; editar; exportar.
Check‑Ins: Ver detalles, PDFs firmados, selfies/ID, checklist del staff; abrir página de QR.
Usuarios: Invitar y gestionar roles de Admin/Staff.